I have a sharepoint with a lot of documents stored in it. I would like to have different views for these documents. One view would be by "project" to see all related project documents, another view would be "Design Documents" to view all design documents across all projects. Is there a way to do list so that there is only 1 copy of the document?
Ofcourse there is, that's what list view's are for.
You can group, filter and sort items based on various fields.
Related
I am build a sharepoint document list that will be queried by a 3rd party app we are building.
The document list will hold around 5-10k documents. I need to tag each document with a related customer ID's (we have thousands of customers). Multiple customers will be tagged against a single document.
I will be querying the document list via sharepoint url to return documents based on customer ID in custom view.
What is the best way to create a one to many relationship between a document and multiple references/ID's?
#user15092184,
You can create a list for the customers, then add a multiple-value lookup column to the document library and references the customer lists.
you can select 'Allow multiple values' to create a one to many relationship.
https://sharepointmaven.com/how-to-create-a-lookup-column-in-sharepoint/
BR
I have a list within SharePoint 2007 and I've created a View that filters based on time ([Today]-30). I also have the View set to Group By a People or Group column. The end result is a View that displays all entries in the past 30 days grouped by individual.
So, what I'd like to do is only include those individuals that have 2 or more entries to display within the view. Is there a way to do this?
Thanks,
Brian
Views built through the UI are based on CAML queries, which only allow filters to be applied to items. As you can see from the schema, filters cannot be applied to group bys.
http://msdn.microsoft.com/en-us/library/ms415157.aspx
Your options are:
Filter it with some combination of sharepoint designer and jquery. This filtering would be done after the results are retrieved from the database, so it wont be ideal.
Write a custom web part.
I have two site collections named SiteColl1 and SiteColl2.
SiteColl1 contains List1.
SiteColl2 contains List2.
Now I want to display data from both lists [List1 and List2] in Dataview Webpart.
My Dataview webpart is placed in SiteColl1.
Is it possible to do the same?
If YES, please suggest!!!!
Cheers!!!
Ketan
you can not display data from different lists across site collection.
^^ WRONG
Learn sharepoint. Dataview webparts, or content query webpartss will pull data from multiple lists in multiple locations across a site collection.
After some reading and R&D, I have came to conclusion that ?
Forms in lotus notes = List in sharepoint.
And Fields in Lotus Forms = Column in Sharepoint List.
But in some articals I found Lotus View is List in Sharepoint.so I am confused ,
So need experts advice
Thanks in advance.
Forms in Lotus Notes are a GUI-based way to edit and get data into the back-end documents. Lotus Notes stores data in document objects, which are essentially unstructured records (meaning they have no schema or requirements on what fields exist within). Through forms, developers can set required fields and maintain control over how data gets into each document, but technically Notes agents and scripts could alter those documents without adhering to any rules about the data contained within.
Notes views are visualizations of the Notes documents, allowing you to filter the documents and display columns of data they contain.
SharePoint Lists are structured and you must create a schema defining what data is allowed in each field of the list record. The views used to display the list data are similar to Notes views in some ways, but nothing is really exactly the same between the two systems.
To tie the two into common database concepts of Table > Record > Column, here's how the two systems work in those terms:
Lotus Notes:
Table = Notes Form. You can think of a Notes Form as the table since typically it has the most influence over the schema for your data, although as I said Notes documents (i.e. records) are unstructured and can hold any data.
Record = Notes Document. The document is the data container behind the scenes. When you click on an email in Lotus Notes, you're selecting a back-end document. When you open that email, you're displaying that document in a Notes Form, the Mail form.
Column = Notes Item. A Notes document is made up of many items. Not to be confused with the concept of a column in Lotus Notes Views, which is for display purposes only.
SharePoint:
Table = List. The list settings define what data is stored in the list.
Record = List item. The list is made up of individual items, just like records in a database table.
Column = Column. For the purposes of this explanation, these are the same.
We have a Sharepoint website with a different page for each of our products and another page displaying a list of all our product release dates. You can change the view in this list so that only the release dates of a particular product are shown.
Is is possible to have a list view showing release dates of one product show up on the page dedicated to that product? We would like to have each product page show its own release dates, but if someone updates the master list, each individual product list should be updated as well.
You would want to use the dataview webpart to view a "master" list. You will be able to define a different filter for each webpart. With XSLT you are also able to completely customise the output of the HTML, but I prefer to use only one to avoid all the work.
A simple way to make the master list available on the product pages is to syncronize the content of the master list into a hidden list on the product pages, you could use a Event Receiver for this. This solution will require some custom code but it is pretty simple.