I have a requirement to disable the integration between Sharepoint and Word in a project that I am working on. This requirement comes from the request that the user is able to edit the properties of the document but not edit the document itself. The request has also been made to disable the Shared Workspace toolbar that appears when a document is open. The solution must exist on the server as some of the users are external. The users have also requested that they are able to use the Outlook/Sharepoint Integration. Does anyone have any thoughts on how this can be accomplished?
I'm guessing they want to change some document properties, apply those as new field values and print - but not change the original.
Here are some ideas, not sure how useful they could be.
1) apply a password for editing the Word document - It may still allow changing properties & printing.
2) strip out doc the properties and put them in a sharepoint list, with the document itself as an attachement - the document then remains as read-only, but the properties are held separately
3) If your documents are in a list, Allow changes on the list, but demand changes be approved, so users only get to see their own changes, no-one else sees the changes they made. Changes will sit there pending approval. Periodically you can go and reject any changes.
Related
I have a notes database and recently we are having an issue across random documents. Users gets error "The linked document cannot be found in the view" when they try to open a document from a view. I am not sure how to reproduce this issue.
I tried the below options to reproduce it, but no luck:
Attaching a document link to one of the Rich text field and deleting the link's target.
Attaching a file as a link and deleting the file in the target.
I am not seeing any pattern with the documents having the issue. The documents accessed few days ago, which was not accessed for more than 2 years also becomes corrupt like this.
Other details:
The Field info tab in Document properties dialog box is empty
There is no scheduled agent running overnight affecting this documents
No change was done to the database recently
We recently migrated to Notes 11.0 from 9.0
Since we have a daily backup of the database, we restore the document from one of the restored copy in which it was working fine.
A guess: did you try re-indexing the view? Shift-F9?
It could also be in the form, or even the view.
What if ...
you open the same document from a different view?
you remove some, many or all fields from the form, do you still see the error?
I think those documents have actually been deleted, and two things make me think that:
You say in a comment that rebuilding the view makes the documents disappear. I'd expect this only if the documents no longer exist.
I have in the past had LotusScript code doing view lookups which produced documents that I knew to be deleted, but the NotesDocument.IsDeleted property was False and the NotesDocument.Items property was Empty (i.e. no fields in the document). This is consistent with your saying the Field info tab is empty.
I'd check if any user action or code could delete documents. You say there are no scheduled agents, but maybe some user action could run code which deletes documents, or some users with the Delete privilege in the database ACL could be directly deleting documents using the Delete key on the keyboard.
Also check the database properties -> Info tab -> User Detail. This should show if there are recent deletions, but the record is probably limited to the last week or less.
I have a field on one of my base page types which I need to update programmatically from an external data feed, so that it can be included in my Smart Search index.
The documents are versioned, but I want to update the published value of this field regardless of checkout state, and obviously avoid any sort of overwrite when documents are checked in.
The field will not appear on the editor form -- or ideally, would conditionally display for Global Admins.
It appears that using the API to update the document without doing a CheckOut fails silently. However if I do a Checkout/Update/CheckIn on a checkout-out page, the author will lose their work I assume?
Any way to handle this "versionless" field via the Kentico data model and API?
I don't think there is a way around updating checked out pages. You can update the page type table directly, but as you mentioned, it will be overwritten when they check in. You could update the version history I believe to make changes to the current data that is checked out, but again, I think that will be lost if the user cancels.
The only way I can think of to solve your issue is to create another table that maps the values you want to the page. Then you don't have to worry about the pages being checked out, you just need to grab the documentID or something. Since the value isn't displayed to the editor, you just have a field that does a lookup on this table.
The preferred and right way is using the API but as you stated, it causes problems if a user has something already checked out and working on it or it's in workflow and not published yet.
If the field you're updating is page type specific, there is one thing specifically I can think of and that's going directly to the database to the page type's database field and perform an update to that field.
Note: this is not recommended unless you know specifically what you're doing and have done full testing on it
The down side of going direct to the database is this will not update the current version since you're using check in/out and workflow. You will also need to update the checked out and current version which means you need to:
Go to the Document itself in the cms_documents table and get the document you are working with.
Then using the fields DocumentCheckedOutVersionHistoryID and DocumentPublishedVersionHistoryID' you can get the version history IDs of the document from theCMS_VersionHistory` table.
Then you can perform an update to the CMS_VersionHistory and your custom page type fields.
You will then need to look in the CMS_WorkflowHistory table and find out if that document is in workflow and in what step.
After you have that workflow history step, use the VersionHistoryID field to go back to the CMS_VersionHistory table and update that record with your data.
Again, not an elegant solution since you are using check in/out and workflow but after some trial and error and testing you should be able to figure it out.
UPDATE
You may also be able to add a custom table or some other linked database table which will allow you to create a global handler. The linked table would be where you perform your updates via API and other calls without versioning or workflow. Then when a user updates a specific page type you could do a check to see when the last time that linked table was updated and update the field(s) you need on update of that particular page (of course by node and document IDs).
Unfortunately you'll have to check it in and out with API. See examples here.
Also you might need to publish it in order to reflect changes on the live site.
In several mail-in and regular databases we have documents that appear to be "uneditable" - i.e. edit them and the edits appear not to save. In fact what is happening is that both the original and the edited doc are being saved because something has switched on "versioning". Needless to say this confuses users quite a lot.
It appears you can only tell versioning is enabled by looking inside the document properties for a field called $VersionOpt.
The form designs have versioning set to None, so something must be setting $VersionOpt.. but what might do that? Is there anything in a regular 8.5.3 mail client that sets document versioning? Any other ideas how this can happen?
(This link explains the background to Notes versioning - http://gg-lnotes.blogspot.co.uk/2010/04/ways-to-do-version-controllingtracking.html)
Based on the comments, my best guess is that you have one or more users drafting their messages in a Notes application built with a template that supports versioning (possibly the Document Library, but it could be something custom) and using a programmed action that calls #MailSend to submit them to the mail-in database. That's going to take the note intact, add the required fields (e.g., SendTo, etc.) for mailing, and drop it into mail.box, complete with all items that the application template's code had created.
(The only other possibility I can conceive of is that you have some add-on software on one of your servers that is hooking the router and adding the $VersionOpt item based on something it sees in certain messages, but that seems very far-fetched. I've never heard of a mail add-in that would do that.)
In any case, the solution to the problem would be to add an agent to the mail-in databases, triggered by the "Before new mail arrives" event, to remove the item. I.e., FIELD $VersionOpt = #DeleteField;
If a user creates a Notes 'memo' message using 'stationery', the new note can be created with a version control field. If this Notes 'memo' is then mailed in to the mail-in db, it will recieve the message with the version control field '$VersionOpt'. See this answer in an old forum post:
http://www-10.lotus.com/ldd/nd6forum.nsf/ShowMyTopicsAllFlatweb/92a576fbe203b781852573af00630b78?OpenDocument
There are also old technotes referring to this issue.
The solution is to delete the field using a background agent or otherwsie arrange to delete the field.
I have scripts that react off of, for example, a client Recalc client event. For example, on my form I have a subtab that users may add or remove items from. Based on actions on this subtab (housing a child record of the parent) I would like a field on the parent to update (say to show a total from the children records).
As I was saying, these events seem to work fine if in edit mode but they do not work correctly in view mode. (even in view mode these child records have a "Delete" option at the end of each row in the subtab. This was provided by netsuite by default.
I wondered if anyone had any tips to best allow this parent field to update real time while in updating the subtab rows with the form in view mode.
Thanks.
You can make a custom field on the parent (header) whose value is determined by saved search. For instance, make a saved search that totals the line values by transaction. Be sure to make it filter by transaction in the Available Filters tab. Make the search public so everyone can use it.
Create the custom field that sources the total from the saved search. Make sure to uncheck the "Store Value" checkbox, as you don't want to store the data, you want to reference the search results. You do this on the Validation and Defaulting tab. You'll see a field for Saved Search there. Choose the search you created above.
As you remove/add/change lines on the transaction, the field updates accordingly. In essence, you don't need a single line of code to make this work - it's all in how you create the search and the custom field that references it.
I have a similar situation posted here.
The NetSuite team answered me by email, and it happens you can't really achieve this on the view mode: some API methods are not available. Their suggestion to my case (and I think it applies to yours too) was really to force a refresh on the whole page.
Of course, you can always achieve this accessing the DOM elements directly, but this isn't a best practice, as your code can stop working if these elements change on a version update.
I had the same problem, I'm not able to restrict on view or remove edit button. But, there was one alternative solution with workflows, you can deploy workflow on child record edit mode restrictions, then if the user clicks edit on view then the record will not be available to edit. This concern will apply to custom record as well.
I have a legacy Lotus Notes application that starts to randomly lock a document even though no one is opening the document. So when someone tries to edit a document, Notes will say that 'the document is locked by user1/Domain' but when I check with user1, the person does not have that document open and the admin or the user1 has to manually right click the document and select 'Unlock document'.
What would some suggestions to try to find out the cause of this problem?
If users aren't manually locking the documents, then there must be some code that is doing it on their behalf. Look through the code for places where the NotesDocument.Lock() method is being used or the formula #DocLock
I would use the Design Synopsis feature to generate a report of all the forms, script libraries, and agents, and then do a text search for those methods/formulas. That may help narrow down where the lock is occurring.
Or, if you wish to turn off document locking completely:
Choose File - Application - Properties and click the Basics tab.
Deselect "Allow document locking."