I have a spreadsheet that looks like this:
A B
DeptA 10
DeptB 5
DeptA 5
DeptA 10
DeptC 5
DeptB 10
DeptA 20
DeptB 5
I'm trying to get a list of the unique values in A, and then the total in B for each unique value. The output I'm looking for is this, which can go in columns C/D (or wherever, doesn't matter)
DeptA 45
DeptB 20
DeptC 5
I know I can pull the uniques in A and place them in C with the following array formula:
=INDEX($A$2:$A$8, MATCH(0, COUNTIF($C$1:C1, $A$2:$A$8), 0))
How to list the column B totals along with it?
No formula is necessary.
For example, uniques may be obtained (avoiding COUNTIF, INDEX and MATCH) with Data > Sort & Filter – Advanced , Copy to another location selected, Unique records only checked and Copy to: set to C1 (though my version is a bit temperamental and at present also requires deleting C1 and sorting).
But with sorting (select A:B, Data > Sort & Filter – AZ) then subtotal can be used (insert a new row as Row1, select A:B Data > Outline – Subtotal, OK , OK [defaults are probably as required: At each change in: (Column A), Use function: Sum, Add subtotal to: (Column B), Replace current subtotals, Summary below data] then click on small ‘2’ at the top left.
Grand Total is a bonus.
You might want to use the DSUM Function as it's less work than pivoting.
EDIT: Corrected URL
You can keep your current construct and do a sumif or sumifs (they have different order of the arguments) in column D based on column C that sums column B.
Alternatively you can use a pivot table to get the complete result for you. Note however that a pivot requires manual refreshing, where the formulas will auto update when calculation is set to automatic
Related
Imagine you have spreadsheet with data in a fixed # of contiguous rows.. let's say row 1 through row 20
Now let's say you have 3 columns of interest.
A, B and C
Column A is a label column.. the data in there are just string labels.. let's say types of canned food.. Tuna, Spam, Sardines, etc.
Column B is our number column.. let's say it is prices. e.g. 2 for Tuna, 5 for Spam and 3 for Sardines. These prices can change often very rapidly.. ok so prices are not the best example but let's imagine that prices change rapidly.
Now Column C is where we want to put the formula.
I would like to have a formula in Column C that will pull the labels from Column A, based on their prices in column B and rank them from highest to lowest.. that is C1 would calculate to "Spam", C2 to "Sardines" and C3 to "Tuna"
right now there are 20 rows of data.. but maybe at some other point there might be 30 or 6 or 40, etc.
So can someone help me out with the formula or at least explain what functions I need to use and the general idea involved? thanks
=IF(A2:A200<>"";SORTBY(A2:A200;B2:B200;-1);"")
You can simply use SORT formula. In this case =SORT(A1:B1000,2,-1) where A1:B1000 is range to be sorted, second parameter 2 is column number from range to sort by, 3rd parameter for order (-1 is desceding).
Place formula in C1 and you will get spilled array.
I have simple problem, but I've not be able to get an answer from searching. I require a column to calculate the number of the nth occurrence of a value. It's best explained in this picture
I require a method to calculate column B.
I'd be very grateful for any help.
Are you looking to merely provide a count of the distinct entries of column A in column B? Or merely add a formula to come up with the table in your link?
If the latter, then the formula to write in cell B2 is:
=COUNTIF(A$2:A2,A2)
then copy/paste it down column B. Note - if your data is both a Date and Time, but the cell is formatted to only display a date, you may not get the results you want. You'd need to interject a new column with a "floor" calculation to round the date/time value to a date (Excel date times are decimal, with integer part dictating the date, and remaining 0.0 -> 1.0 dictating the time of day)
If you just want to derive a table of the counts of distinct entries in column A, then a pivot table will do this for you - simple add a pivot table to cover the data in column A, then select column A into the rows category, and then also drag it into the values category, ensuring the field is set to "Count of". You should then have a table with the distinct entries in your data set in one column, and the count of their occurrences in the other column.
You can use the COUNTIF worksheet function, with a relative address.
Eg. In cell B2, enter this formula:
=COUNTIF(A$2:A2,A2)
And then fill-down.
Use the following formula to generate the required series:
=COUNTIF($A$1:A1,A1) and strech(copy) it in all the cells
This will generate result like this:
A 1 COUNTIF($A$1:A1,A1)
A 2 COUNTIF($A$1:A2,A2)
C 1 COUNTIF($A$1:A3,A3)
C 2 COUNTIF($A$1:A4,A4)
B 1 COUNTIF($A$1:A5,A5)
B 2 COUNTIF($A$1:A6,A6)
A 3 COUNTIF($A$1:A7,A7)
C 3 COUNTIF($A$1:A8,A8)
D 1 COUNTIF($A$1:A9,A9)
D 2 COUNTIF($A$1:A10,A10)
D 3 COUNTIF($A$1:A11,A11)
D 4 COUNTIF($A$1:A12,A12)
As a result of this closed topic I started wondering myself the following:
Let's say we have data like this:
A
1
a
2
b
3
c
4
a
5
b
6
c
7
g
8
h
9
i
I want to divide the list into 3 (I used TEXTJOIN) and check which of the 3 of these is unique.
I used a combination of MATCH and COUNTIF (and SEQUENCE) for this.
Question:
I managed to get that correct, but wanted to get the 3 textjoin-results all at once as a spill range.
In the picture below you can see my results of attempts, but I couldn't get the TEXTJOIN to reference the correct column in it's spill-result. What is missing, or what am I doing wrong?
Not sure what you want for output.
If all you want is to determine which is/are unique entries, just use the UNIQUE function. Note the exactly_once argument.
For example:
C1: =OR(B1=UNIQUE($B$1:$B$3,,TRUE))
and fill down, but the formula will fill down automatically.
Edit:
I don't know how to get the TEXTJOIN function to spill down in groups of three like you want. However, to be able to enter the formula just once, and have the results appear in column B, and have that adjust as you add/remove entries from column A, you can use a Table structure.
In that case, row 1 would be the column headers, and the formula in B2 would be:
=IFERROR(TEXTJOIN(",",TRUE,INDEX([Column1],SEQUENCE(3)+(ROW()-ROW(Table2[#Headers]))*3-3)),"")`
No need to fill down.
Edit2:
To create a list of unique (listed only once) values from Column B in Column C, you can use the UNIQUE function. However, due to limitations on SPILL functions within a Table, this column cannot be part of the table.
In the example below, where Column C is NOT part of the table:
B2: =IFERROR(TEXTJOIN(",",TRUE,INDEX([Column1],SEQUENCE(3)+(ROW()-ROW(Table2[#Headers]))*3-3)),"")
C2: =UNIQUE(Table2[Column2],,TRUE)
Edit3:
If you were OK with omitting columnB, and reporting the unique triplets in separate cells instead of concatenated, you could do that with the UNIQUE function:
or, without a table,
=UNIQUE(INDEX($A:$A,SEQUENCE(COUNTA($A:$A)/3,3,2)),,TRUE)
Note that the start argument in the SEQUENCE function represents the first line of data in column A, (2 in this example)
I have simple problem, but I've not be able to get an answer from searching. I require a column to calculate the number of the nth occurrence of a value. It's best explained in this picture
I require a method to calculate column B.
I'd be very grateful for any help.
Are you looking to merely provide a count of the distinct entries of column A in column B? Or merely add a formula to come up with the table in your link?
If the latter, then the formula to write in cell B2 is:
=COUNTIF(A$2:A2,A2)
then copy/paste it down column B. Note - if your data is both a Date and Time, but the cell is formatted to only display a date, you may not get the results you want. You'd need to interject a new column with a "floor" calculation to round the date/time value to a date (Excel date times are decimal, with integer part dictating the date, and remaining 0.0 -> 1.0 dictating the time of day)
If you just want to derive a table of the counts of distinct entries in column A, then a pivot table will do this for you - simple add a pivot table to cover the data in column A, then select column A into the rows category, and then also drag it into the values category, ensuring the field is set to "Count of". You should then have a table with the distinct entries in your data set in one column, and the count of their occurrences in the other column.
You can use the COUNTIF worksheet function, with a relative address.
Eg. In cell B2, enter this formula:
=COUNTIF(A$2:A2,A2)
And then fill-down.
Use the following formula to generate the required series:
=COUNTIF($A$1:A1,A1) and strech(copy) it in all the cells
This will generate result like this:
A 1 COUNTIF($A$1:A1,A1)
A 2 COUNTIF($A$1:A2,A2)
C 1 COUNTIF($A$1:A3,A3)
C 2 COUNTIF($A$1:A4,A4)
B 1 COUNTIF($A$1:A5,A5)
B 2 COUNTIF($A$1:A6,A6)
A 3 COUNTIF($A$1:A7,A7)
C 3 COUNTIF($A$1:A8,A8)
D 1 COUNTIF($A$1:A9,A9)
D 2 COUNTIF($A$1:A10,A10)
D 3 COUNTIF($A$1:A11,A11)
D 4 COUNTIF($A$1:A12,A12)
I need to automatically obtain a sorted column of values from another given column values, like in the sample:
I have I need A unchanged, and also B obtained from A
A A B
-----------------
1 1 0
0 0 0
3 3 1
8 8 3
0 0 8
I mean if the values from A changes, the B should change accordignly...
Is that possible in MS Excel?
Here a sandbox and sample:
http://1drv.ms/1SkqMhS
If you put The formula =SMALL(A:A,ROW()) in B1 and copy down then the cells in B will be linked to the cells in A in such a way that the numbers in B will be the numbers in A in sorted order. This won't be efficient for larger ranges but will work fine for small to medium size ranges.
If you want the numbers to start in a lower row, say B2 because you have a header in B1, adjust ROW() to something like ROW()-1.
A word of warning: Use of ROW() can make a spreadsheet somewhat fragile in that formulas that involve it can change their meaning if rows are inserted or deleted or the block containing the formula is moved to somewhere else. Rather than using ROW(), there is something to be said for adding a helper column which numbers the data in A (which would then be in e.g. B) and referring to these numbers rather than small. For example, in:
If I put the formula
=SMALL($B$2:$B$5,A2)
In C1 and copy down, it works as intended. In response to a question you raised in the comments, I added still another column which gives an index where the corresponding value occurs. To do this I wrote in D2 (then copied) the formula
=MATCH(C2,$B$2:$B$5,0)
Of course. Highlight your range and in the Data tab, click "Sort", then you can choose how you want to sort your data:
If column B has information that is to be used with Column A (like next to A1 is "Car"), and you want to sort the whole table, based on Column A, then just select Columns A and B, then sort by column A.
Found the answer, thanks to John Coleman !
Just some minor details like cell value fixing (with $, like A$2)and the -1+ROW adjustment for the 1 header row!